Austwick Parish Hall Booking Form

Making a Booking

If you wish to check availability or have any other queries, please contact or phone 07702137691

If you would like to make a booking:

  1. Click here to download the Booking Form
  2. Print out and complete the booking form
  3. Return it to the address listed on the form

Thank you !

Conditions of Hire

Registered Charity Number:-523477

We hope this information will help to clarify responsibilities and make your use of the Hall enjoyable.

Please contact the Chairman or Treasurer for clarification of any points.

1) The Hirer

(a) shall pay for the hire of the hall and its facilities in advance, on return of contract of hire form to the bookings secretary.

2) The Hirer will, during the period of hire, be responsible for:

(a) ensuring there are no fireworks let off as it frightens the local stock

( unless by written permission via the Treasurer or Chair )

(b) ensuring that all approaches to, and ways from, exit doors, are free from obstruction,

(c) supervision and care of the premises, the fabric and contents, to avoid damage, however slight, including protecting the floor under a bar area

(d) the behaviour of all persons using the premises, whatever their capacity,

(e) proper supervision of car parking arrangements, so as to avoid obstruction of the highway,

(f) ensuring that noise is controlled so as not to disturb local residents.

(g) ensuring that where an event involves activities aimed predominantly at children and/ or the activity is positively supported by a school for the attendance of children, appropriate child protection policies and procedures are in place.


3) The Hirer

(a) shall observe the requirements as laid down in the licence for public dancing or music including the appendix outlining the managers (i.e. hirers) responsibilities, which are posted on the notice board in the village hall,

(b) shall observe fire regulations and restrict the number of guests to 180 in the main hall and 45 in the small hall.  The Fire Assembly Point is the Green in front of the Gamecock Pub.

(c) shall not sublet or use the premises for any unlawful purpose, or in any unlawful way, nor do anything, or bring onto the premises anything, which will endanger the same or any insurance policies in respect thereof,

(d) shall not allow the use of naked lights at any time, particularly candles.

4) The Hirer

(a) shall be responsible for obtaining a licence for the consumption of intoxicating liquor, to be shown before the event to a member of the Austwick Parish Hall Committee.

(b) shall indemnify the Hall Management Committee against any claims or proceedings in respect of copyright fees or damages arising out of their use of the premises,

(c) must submit to the bookings secretary when requested, any programme details required by the performing rights society.

5) The Hirer

shall indemnify the Hall Management Committee for the cost of any repair of any damage done to any part of the property, including the external facilities, surrounding paths , garden and external buildings and also any replacement, or any loss or damage to the furniture, equipment and fittings.

6) The Hirer

(a) shall be responsible for any articles and clothing placed in Austwick Parish Hall

(b) shall indemnify the Hall Management Committee against any claims arising from any loss or damage to such articles and clothing during the period of hire,

(c) shall be responsible for recording all accidents on the accident report sheet, which is located in the small hall.

The Hall Management Committee cannot accept responsibility at any times for articles and clothing left in the building or curtilage.

7) If The Hirer

wishes to cancel the booking before the date of the event, and the Hall Management Committee is unable to conclude a replacement booking, the question of payment or the repayment of the hire fee shall be at the discretion of the Hall Management Committee.

8) The Hirer will ensure

(a) that all functions end by 23.45 (11.45pm); 22.00 (10.00pm) on a Sunday,

(b) that there is no nuisance to local residents.

9) At the end of the period of hire, The Hirer shall be responsible for

(a) removing unsold items and bar equipment,

(b) leaving the premises and surrounds in a clean and tidy condition, properly locked and secured,

(c) replacing all chairs, tables and contents temporarily removed from their usual positions,

(d) turning off lights, closing all doors and ventilators.

If these conditions are not met, the hall management committee shall be at liberty to make an additional charge.

10) The Hall Management Committee

reserve the right to cancel a hiring, if necessary at short notice, in the event of the hall being required for use as a polling station for a parliamentary or local government election or by-election, in which case the hirer shall be entitled to a refund of any monies already paid.

11) The Hall Management Committee

shall not be liable to the hirer for any resulting loss or damage in the event of the hall, or any part thereof, being rendered unfit for use for which it has been hired.

12) The Hall Management Committee reserves the right

(a) of free admission for one or two officers of the committee to any function, for any period,

(b) to refuse any application for hire of the hall for any reason it may consider sufficient,

(c) to pass on any costs or charges incurred as a result of the hirer leaving the premises in a untidy or damaged condition.

13) Use of the garden

Hirers of the Main Hall have full and, if they wish, exclusive use of the garden during their period of hire.

Hirers of the Small Hall may have use of the garden if

(a) There is no booking in the Main Hall during their period of hire


(b) They gain permission from the hirers of the Main Hall during their period of hire

In the highly unlikely event of the village hall not being open for your function, please contact (in the first instance)

Chair Gwen Cleverly 015242 51185

Treasurer Jo Robinson 07702137691